Essential Tips for Renters: What to Look for in a Rental Agreement

This is never the desired outcome but can be an unfortunate circumstance. Regardless of what city your property is in within West Volusia, FL, a concern of any homeowner is being stuck with a tenant who is breaking the terms of their lease. Greene Property Management always holds the tenant responsible for their legal obligation and will work for the homeowner to minimize any vulnerability.

Should an eviction become necessary, we will do our best to reduce your risk as a landlord by following all state laws to ensure a rapid, minimal cost, decision. Staying abreast of local law changes and regulations is paramount to a successful eviction. If you want to know how to evict a current tenant at your property, even if it is not currently managed by Greene, we are happy to help. Please use the contact form here to submit your eviction inquiry.

1. Work with Team Greene to find your perfect place to live.

2. Complete and application on our website.  All those 18 years and older living in the property must complete an application and screening.  A $75 Non-refundable fee per application must be included. These fees are non-refundable. Our application process can take 3-5 business days.

3. You must have proof of income.  Your income must equal at least 3 times the monthly rent amount.  Examples of income verification include, but are not limited to: a completed employment verification form, 3 consecutive paystubs, 3 months of payroll reports from employer, current proof of government income, proof of retirement, liquid assets (bank accounts, stocks), spousal support, legal verifiable income.

4.  Background check. Credit must be at least a 600 credit score and no late payments in the last three months.  Provide 3 years of rental history with contact numbers. Criminal history will be assessed on an individual basis.  We base our decision on a concern for the safety of other residents and staff. Any conviction for the manufacturing and distribution of illegal drugs and or if the applicant is a registered sex offender will result in application denial.

5. Completed and submitted Rental History Verification form.

6. Be willing to start the lease within 30 days of applying. We will only process completed applications. Our application process generally takes three business days from the day you provide us a complete application and all required documents.  We make no guarantee as to the time it will take to process your application. This varies based on the responsiveness of your landlords and employers and other business demands.

7.  Be honest and truthful in your application and answer all questions.  Falsification of facts or withholding information is cause for denial and or eviction later.

8. We strongly encourage you to view the property prior to applying.

9.  If approved, GPM will need a minimum of 2 days to prepare the property prior to move in.

10.  Pets—Check to confirm pets are considered in the rental.  You must submit a pet application. No pet will be considered without a pet application.  Any guide dog or other assistance animal will be permitted upon verification. Be prepared to verify vaccination records and pets current weight.  If a pet is approved it is understood that the tenant will carry insurance to cover the animal.

11.  Students/applicants who do not currently have income must provide a guarantor.  The guarantor must complete an application and provide all verifications necessary to qualify.  The guarantor must live in the USA and must assume financial responsibility of the lease, including property damage.  All roommates must have a guarantor or all qualify without guarantors.

12. We must have a state-issued photo ID for each applicant.  Such as a driver’s license, passport, military ID for each applicant and co-applicant.

13.  First qualified applicant to sign and pay $500 to hold the property, will be the first to rent. We will only hold properties with a $500 non-refundable deposit. This will be applied to your 1st month’s rent at the time of move-in.

Log in to your Resident/Owner Portal and click the Payment tab. This will show your payment history and charges in your ledger.

Log into your Resident Portal and enter a Maintenance Request. By explaining in full detail the situation, we can address this repair as quickly as possible. Your Resident Portal is the most direct way to get information to GPM.

90 Days before your lease expires, Team Greene will contact you to see if you intend on moving out or renewing your lease. You must let us know your answer at a minimum of 30 days before your lease expires. An email will be sent with move out procedures for you to follow in order to ensure you receive your entire security deposit back. The balance of your security deposit less any damages is returned within 15 to 30 days from the time at which the keys are returned to the office.

Log into your Resident Portal and sign up for Renter Insurance. The cost starts at $12 per month and is the most convenient way to receive coverage. You may seek outside insurance options but please call the office with proof of insurance. All Tenants renting with GPM MUST have insurance.

GPM does inspect each property. We inspect based on the Management Plan selected, which ranges from 2-4 times per year. Tenants are given a minimum of 24 hours’ notice prior to any property inspection. We take out and inside pictures for documentation. Additional inspections can be requested for a small fee.

Some of our homes are listed as pet friendly and may have certain unique guidelines stipulating what pets are or are not allowed as per the home owners requests.

If a home is pet friendly, the following requirements are to be met:

A pet fee of $350 and a signed Pet Addendum to the lease must be paid and signed
prior to an animal moving into the residence.

A pet renewal fee of $150 is required each year that the lease is renewed.
All approved restricted breed dogs must comply with the
following insurance guidelines:
1) Purchase Dog Liability Insurance with a minimum coverage of $100,000 per incident.
2) Name Greene Property Management, LLC as “ADDITIONALLY INSURED” on this policy and provide proof. Recommendations: Conduct a Google Search for “Dog Liability Insurance” online and seek several quotes from insurance providers licensed in Florida for your pet. This must be completed and presented to your property manager prior to move in.

On a case-by-case basis, GPM will allow for Restricted Breed dogs that are all or are
any portion of mixed with the following breeds:

 Akita
 Doberman
 Staffordshire Terrier
 American Bulldog
 German Shepherd
 “Wolf Dog”
 Great Dane
 Husky
 Bullterrier
 Bullmastiff
 Presa Canario
 Rottweiler
 Chow
 Pit Bull

Tenants may be evicted for misrepresenting any of the above types of dog, as well as for being in possession of any poisonous, dangerous, endangered species, or otherwise unauthorized animal. Our animal policies are strictly enforced and can be grounds for eviction.

Service Animals: Any requests to allow for certified service animals must be accompanied by current documentation and will be reviewed by an external Law Firm for accuracy.
—We may require you to bring the animal(s) to our office in person for final approval—